Once you decide on taking secretarial courses, you will have the opportunity to work in different environments. Secretary as a job can make you work in an office or company, a legal office or medical and dental clinics and hospitals. You will be able to be employed as secretary; you should acquire from your secretarial courses several skills like filing, answering phones and organizing the schedule of the Big Boss. With these skills, you will indeed be suitable to the position of a secretary.
The minimum requirement to become a secretary is high school but it helps if you get training on secretarial courses before you seek the job. Education may entail that you enroll in an associate or a bachelor courses. And there are also some short-term technical courses that can lead to certificate diploma.
It is a fact that with completion of several secretarial courses can be a plus point when seeking job as secretary. You can earn your diploma in two ways – on site and online.
The traditional way of enrolling secretarial courses
Despite the popularity of the online schools, the traditional schools are still very functional. There are many community colleges and vocational schools that offer secretarial courses. This mode of learning is tantamount to your high school days in class. You have to attend your classes on definite time and days. It only differs that in taking these courses, you may not be required to come to class everyday; subjects can be arranged for attendance few days a week.
In the traditional set up, you personally meet your classmates and teachers. When lessons are difficult, there are classmates and teachers to help. The main disadvantage when compared to online classes is that in the traditional school you have to be physically present in class, attired in the acceptable dress code of the school.
Secretarial courses via distance education
Studying online is also called distance education. You establish a virtual set up – a class that you cannot see. You do not meet your classmates and teachers. But with distance education, you have a wider array of choices for school. You can study overseas, if you want too, the internet will allow you to enroll in top ranking schools in far places. You study at your own time and pacing which will clearly be flexible. What you learn in the traditional school, you also learn in the online schools. With the prominence of the computer, you have to be equipped with the knowledge in operating Microsoft Office and using the internet for communications. The big downside comes when you do not understand your lessons well. You will have to do it yourself because there are no students and classmates to help you.
Opportunity difference from these two kinds of secretarial courses
The school and the secretarial courses have to be accredited so that the companies you will be working for will find your qualification credible and legitimate. What is your chance of getting employed when you graduate from the traditional brick and mortar school? You can get employed subject to your skills. Your chances will be as big as when you took secretarial courses online. If the course content of the secretarial courses in the same school is identical to the course content of the subjects taught online, then there will be no difference, Opportunity produced by traditional school is equal to the opportunity derived from online school
The school where you completed your secretarial courses does not really matter. You can study in the traditional classroom-based class or in the online virtual class. What matters most is if you acquired the skills prescribed by the course and when the school is accredited by the state.
There are people who underestimate the online free courses. There is the notion that not all aspects of skill-building are learned. The question is whether the lack of this skill building is caused by being an online course or by being tuition-free. Actually this query should not be a query after all. The free online secretarial courses are just like any other traditional subjects or on site classroom-based classes. So with this, we rule out that being free and online do not affect the kind and scope of the learned secretarial courses
Your online secretarial courses may be free but being such does not mean that the course subject matter is not high in quality. You can find free online courses offered by top ranking schools. Why do these schools offer such free courses? Different schools have different reasons for this and you can always consider this as a method of advertising the quality of the school.
What free online secretarial courses are
A student who is not really very sure on the career path she is going to take can always try free online subjects. Being like this person, you can begin by enrolling in free online secretarial courses. This can be your training ground that will affect your future decision. However, bear in mind that not all of the basic courses are offered for free. The first few courses may be free but completing the requirements for a certificate or diploma may not all be free. You will have to invest a few dollars for the tuition fee. What is good with the online schooling is that you study at your own pace, convenience and budget.
If you do not want to take a very intensive course, there are courses that will offer few reading materials. This will only serve as a reviewer because you will be scheduled for an examination. Once you have a feel of this system of learning, you can indulge in further study by enrolling in more detailed online secretarial courses where you have to pay for tuition fee.
How to start with free online secretarial courses
Your free online secretarial courses will start by logging on the different websites of the schools. You can browse the different free courses that are being offered by the schools. Once you have found, you can download the application then fill it up. Your application will be evaluated by the school. You may be required to furnish the school with your email address so that it will be easier to send you communication. When accepted you will be notified and you will be on your way to studying free online secretarial courses.
The benefits from taking free online secretarial courses
There are so many benefits to be derived from free online secretarial courses. First, you learn and get credits free of cost. Then, you will have to study at your own pace and time. You will be able to study anywhere you are where you have a computer and an internet connection.
However, there is a flip side to all the benefits of free online secretarial courses. You know that the free lessons are the basic ones only. You will have to pay for the rest of the courses. If you don’t, you will not earn a certificate or diploma. Sometimes also, the free online course may not be totally free because you might be required to purchase from the school some reading materials for the course. This is a kind of catch with free online courses so before you enroll, be sure to read the fine prints and ask all the details.
Despite these cons, the free online secretarial courses can still be helpful in enhancing your skills and knowledge. At the end of the day, it is still beneficial to take advantage of the benefits offered by free online secretarial courses.
Whenever you go to an office to see a key company officer, you will have to go to the secretary first. So – who will not be familiar with such employee who in most cases is a lady? If you will recall, the secretary in the fast is a stereotype conservatively-dressed woman who go around the office making coffee, setting appointments and answering the phone.
Today, this stereotype secretary had changed, not only in appearance but also on how they are called. From secretary, they are now known as administrative assistant. The role of the secretary had transformed also because of the enhancements in technology. In the past, she is merely a typist and receptionist; today she is the high-paid administrative assistant entrusted with the most delicate things in the company. The future is very promising for these employees and once you have started as secretary, you can move up the ladder to become one talented executive assistant.
Enroll in secretarial courses
To become an ordinary secretary you do not really have to be a holder of a degree. Many secretaries are only required a high school diploma. However, the more qualified ones had studied several secretarial courses for two years to gain the associate secretarial degree. More ambitious ones finish a Bachelor’s degree and it took them four to five years to complete the secretarial courses and obtain the diploma.
Get a job and apply your knowledge of the secretarial courses
You might not immediately find a regular secretarial job. You can try different environments and you can start your job search by signing with a recruitment agency. Or – you can start your secretarial experience by registering as a temp. This can later become a permanent position.
If you find it hard to locate a better job, you can enrich your resume or curriculum vitae. As a secretary, the skills relevant to the position are vital. When searching for job, emphasize on the secretarial courses you have trained in. Having the basic secretarial skills such as typing, filing and organization, you can make your resume impressive such that employers can take notice of your suitability for the job.
You will discern that finding an administrative assistant position is very straightforward when you have the basic knowledge, skill and training. Do not forget to train in Microsoft Office as this is the basic programs being used by a secretary.
Move up in the corporate ladder via online advance secretarial courses
Moving in the corporate ladder to get a higher secretarial position such as being promoted from administrative assistant to executive assistant is your natural goal. Initially, the salary might be low but to not dismiss it. Your first objective is to get hired then proving your worth can follow. You can develop your qualifications by starting to enroll in other secretarial courses. So that going back to school does not meddle in the performance of your office duties, you can take online secretarial courses. This way, you can enrich your qualification without jeopardizing your role in the office. You can study using your spare time. With the technology that we have today, you can already study anywhere and anytime.
Having learned the basic secretarial courses, you can step forward to a career. Many initially started down but moved onwards and upwards because of skills and knowledge which can be easily acquired.
Many people are now trying to gain education in order to have the opportunity to become an office professional. However, you do not have the time to attend the classroom. You should be grateful to the new technology because you are given the chance to earn a degree by just using a computer and an internet. Today, there is a vast group of online schools that will give you a big break – you can study online secretarial courses, have a secretarial diploma and land in an office secretarial job.
The courses to be studied online began to have ramifications. You do not only study for a few months, you can even have a better qualification by getting an associate secretarial diploma or the best bachelor’s diploma in secretarial studies. All of these can be acquired in the comfort of your homes or bedroom. You just have to open your laptop and connect to the internet. You will have the opportunity to prepare for other careers by merely obtaining the knowledge and having skills from online secretarial courses. You just have to ensure that your training program and courses are fully accredited to have merit.
Web-based secretarial courses
Secretarial courses can now be taken via the internet. You just have to locate an online school, study the curriculum and enroll. Your enrolment can be completed via the net and payment of tuition fee is also done through the web.
With the enrolment completed, you will be attending virtual classes. You will also be given home assignments. So, all lessons will be conducted in your virtual classroom. How do you study under the online educational system? You will be given modules to be accomplished and completed. Then, you will be trained after which you can seek employment. Some of the skills to be learned online are filing, inventory and responding to phone calls.
Advantages of studying secretarial courses online
You might ask why you should decide on taking online secretarial courses. What are the advantages? Well, as a student, you will be afforded with a number of benefits. For one thing, you can study at your own flexible time. Many office workers now enrolled in online schools. They want to have better qualifications and this can be easy with the internet-based schools. You work in the office during the day and when you arrive home, you will be opening your laptop to go to your virtual classes. This is very convenient. This is also time-efficient because wherever you are, you can attend your class as long as there is internet connection. You study at your own pace. With online schooling, you just need the desire to study – the determination.
Studying the secretarial courses online
In studying the online secretarial courses, there are certain things to check. First, you check the school and the courses being offered. Will these be the required subjects in order to get the diploma? With a “yes” answer you have to check whether the school is accredited by the state. This makes the school legitimate. Without the accreditation, your diploma will have no value – just piece of invalid document that cannot help you get employment.
If you feel that secretarial position is your career path, ensure that the school you are enrolling in is fully state accredited. This will be your stepping stone to build your career after completing the prescribed secretarial courses.
Why is the secretary very important? This employee can be considered a kind of human hub where most activities in the company pass or center through her. She can take control of the smooth flow in an organization. The duties are diversified from answering the phone to the monitoring of the officer’s activities and schedule.
The secretarial position requires special skills which you acquired through extensive secretarial courses and training. As we move into this modern society, the term used for secretary had been innovated also. They became known as administrative assistants. The role has not changed, only the way the position is called. The administrative assistant is still the employee responsible in making the calendar of activities of the officer. She is still the employee who answers the telephone and the emails. With the innovation in the calling of the position, the kinds of secretaries diversified also. Now, we have legal secretaries, medical secretaries and dental secretaries. And all these secretaries are taking different specialized secretarial courses.
Secretarial courses for office secretary
To become an ordinary secretary or administrative assistant, you are only required to be a high school (Level 12) graduate. However, taking college secretarial courses will be a path to get you a better job. Aside from enrolling in secretarial subjects, you will have to train as administrative assistant. Some training would include typing, telephone etiquette, and front desk office work and computer operation. If you will undergo more training especially in the other fields, you can become a junior or senior administrative assistant. A graduate of financial, psychology or human resource, you can get a higher secretarial or administrative assistant position.
Secretarial courses for legal secretary
You can also specialize in the legal field and you will start by taking two-year secretarial courses. There are several secretarial courses that will be taken or learned in order to acquire a legal secretarial diploma.
Some of the subjects are:
• Introduction to legal secretary
• Civil litigation
• Corporate law
• Wills and probate
As a legal secretary you have to be well-versed in legal terminologies and you also have to be familiar with laws. As legal secretary, you work with a lawyer or in a legal office.
Secretarial courses for medical and dental secretary
Another field of specialized secretarial job is in the medical and dental field, as medical secretary or dental secretary. In most cases, you have to hold a diploma in medical secretarial. As a medical secretary, you will be exposed to medical transcription. You will also need to have special skills in Microsoft Office and Business Communications.
The dental secretarial diploma will land you into the job of dental secretary. Like the medical secretary, you have to be skilled in Microsoft Office as well as Business Communication. The dental secretarial courses can be studied for six months minimum to as long as twelve months – depending on the school where you are enrolled.
The secretarial job can take different forms. You can be in the corporate world so you become an administrative assistant, the innovative term for secretary. You can be in the medical and dental arena and be called medical secretary or dental secretary, respectively. Each kind of secretarial position will require you to study special secretarial courses that are pertinent to the type of secretary you want to land in.
During this contemporary period, the secretarial profession remains to be popular and highly demanded. Well of course, they are needed by the different high ranking officers in a company. They are even very powerful because you cannot reach the boss without passing through the secretary.
Preparation to this job will also require skills, most of which would come from the secretarial courses you have enrolled in. It is not enough that you know how to calendar appointments. You should also know the proper phone etiquettes and today, a secretary needs to be computer literate, considering that communications with the officers are mostly done through emails.
There are different courses wherein you can study the different aspects of various secretarial courses. One can have a diploma or just a certificate. You can enroll in short secretarial courses that can last for a few months but you can also study longer for a bachelor’s degree.
Secretarial courses for certificate programs
In this modern society where technology is quickly innovating, the secretarial courses have to be adjusted to cope with the changes. The courses will then include other subjects that will make the secretary cope with the demands of this technology-oriented environment. Secretaries can have their specialization also such that the administrative assistant performs differently from the executive assistant. There are certificate programs for this kind of jobs. The secretarial courses are only few but are intensive in order for the student to complete the certificate programs. Completion of the whole course will only necessitate three to six months of learning secretarial functions. This only takes a short time of study since the secretarial courses taken are only basic.
Subjects required for associate degree secretarial courses
Next to the holder of a certificate program is a secretary who studies for longer period – two years. With this you as secretary will merit an associate degree. During the two years learning period, you will undergo more in-depth course of study in addition to what the certificate program students undertake. From the basic, you can advance to secretarial courses on office management, administrative functions, medical billing, legal secretary as well as dental secretary.
Bachelor’s degree secretarial courses
Then we have the most intensive secretarial courses. Completion of these courses will lead to a bachelor’s diploma. You can complete this diploma course in four years, in some schools – five years. There will be more secretarial courses that will tackle education information, business writing courses, communications, research and bookkeeping. In some schools, additional subjects are Mathematics and Foreign Language. This will also give you extensive training in computer literacy.
Are you planning to make the secretarial job your career? This is a very high paying job especially when you reach the high level of being the secretary of the President or key officers of a company. You just have to take secretarial courses which can be studied in six months for the certificate or go for the associate and bachelor’s degrees which you will have to complete within two to four years, five years maximum.